Accessible Travel: Tips and Considerations for a Smooth Journey

Exploring the World, One Accessible Adventure at a Time

As summer and fall travel plans come together, we’re excited to share the destinations our team has been researching to support accessible travel for our clients. From the historic streets of Europe and the UK to the scenic beauty of Alaska, San Antonio, and the Pacific Northwest, we’ve been working behind the scenes to ensure that each journey is thoughtfully planned with accessibility in mind.

This year, we’re also launching a special Seattle “staycation” for clients living in Western Washington. In partnership with Breakwater Expeditions, we’re offering a curated local experience including a Pike Place food tour, the Seattle Aquarium, a Mariners game, kayaking, and a trip to LeMay - America’s Car Museum, and more!

Traveling can be one of life’s great joys, and for those with mobility needs, it’s all about preparation. From navigating airports and booking accessible accommodations to choosing inclusive activities, thoughtful planning can turn a good trip into a great one. Read on for our guide to traveling with ease, confidence, and a sense of adventure.

Airline Services and TSA Cares

• TSA Cares Program: If you're flying, the TSA Cares program is an invaluable resource. The TSA Cares team can assist you with screening procedures, explain what to expect, and ensure your safety and comfort throughout the process. Be sure to call at least 72 hours before your flight to receive personalized assistance navigating security.

• Gate Check Your Wheelchair: When flying, it’s important to notify your airline in advance about your wheelchair. Most airlines allow you to gate check a wheelchair or mobility device at no additional cost. Additionally, be sure to ask about policies regarding the transport of mobility devices, especially powered chairs, as some have specific rules about batteries and such. If possible, bring a bag and keep your removeable wheelchair parts in the cabin with you for their safety.

• Aisle Chairs: Airlines offer aisle chairs to assist you with boarding and deplaning. Be sure to make these arrangements ahead of time to avoid delays.

Accessible Transportation at Your Destination

After arriving at your destination, getting around is one of the most crucial aspects of accessible travel. Here’s what to keep in mind:

• Accessible Taxis and Ride Shares: Many cities now offer accessible taxis or ride-share options, such as Uber WAV (Wheelchair Accessible Vehicles) or Lyft’s accessible rides. Always check in advance to confirm these services are available at your destination.

• Accessible Public Transportation: Many public transit systems offer accessible buses, trains, and stations. Before you go, research the routes, schedules, and accessibility features of the local transportation network.

• Car Rentals and Accessible Vehicles: Some rental agencies offer adapted vehicles for those with mobility needs. If you need a van with a lift or hand controls, call the rental agency ahead of time to confirm availability.

Medical Equipment and Supplies

• Medical Supplies and Local Suppliers: If you require medical supplies during your trip, research local suppliers at your destination. Some hotels may also provide basic medical equipment (like bath benches or shower chairs), but it’s often best to confirm with the hotel in advance or rent from a local supplier for anything specialized.

• Hotel Concierge: Call your hotel’s concierge to assist you with any needs to make your trip more comfortable, for example, arranging with a local supplier for a hospital bed in your room.

Hotel Accessibility

When booking accommodations, accessibility goes beyond just the room. Here are a few tips for ensuring a comfortable stay:

• Accessible Rooms: Make sure the hotel you’re booking has accessible rooms with wide doorways, roll-in showers, and adjustable-height beds. Ask about features like grab bars, shower chairs, and low counters. It’s always a good idea to call ahead (especially in Europe!) and confirm that the room meets your specific needs.

• Amenities for Medication: If you need to store medications that require refrigeration, ask the hotel if they can provide a small fridge in your room. Many hotels will accommodate such requests, but it’s important to confirm in advance.

• Accessibility Around the Hotel: Ask about the accessibility of hotel amenities like the restaurant, gym, or pool area. Many hotels are now designed with universal access in mind, but it’s always good to check. Inquire about ramps, elevators, and accessible bathrooms in common areas.

Activities and Attractions

Many attractions are now designed with accessibility in mind, offering everyone the opportunity to explore with ease.

• Ultra-Accessible Attractions: Morgan’s Wonderland in San Antonio, Texas, is a standout destination for individuals with disabilities. This fully accessible theme park features wheelchair-friendly rides, sensory-friendly spaces, and inclusive activities, creating a welcoming experience for visitors of all abilities.

• Outdoor Activities: Many outdoor destinations, like national parks and beaches, now have accessible pathways, ramps, and boardwalks. Be sure to research accessible hiking trails or beach areas that are equipped with beach wheelchairs.

• Museums and Cultural Centers: Many museums and cultural attractions have adapted for all. Check with museums about accessible entrances, ramps, and specialized programs for visitors with disabilities.

• Adaptive Sports & Recreation: Look for destinations that offer adaptive sports and recreation like wheelchair basketball, kayaking, or skiing. Many resorts and cities now offer these activities as part of their inclusive recreation programs.

Pace Yourself

Traveling across time zones or visiting multiple destinations can be exhilarating—but also exhausting. Planning for rest and balance is key to a successful accessible trip. Here are some considerations:

• Build in Rest Days:
  After a long flight or a busy stretch of travel, schedule a full or partial rest day to recover. Taking time to recharge can prevent fatigue and make the rest of your trip more enjoyable. Consider alternating full sightseeing days with slower-paced or rest days to maintain your energy.

• Treat Yourself to Comforts:
  Book a massage at your hotel, enjoy a relaxed meal at a quiet restaurant, or spend time in a nearby park. These restorative activities can help your body and mind adjust to new surroundings and reduce travel-related stress.

• Hire a Local Tour Guide:
  Exploring unfamiliar cities—especially those with uneven terrain or limited accessibility—can be smoother with the help of a local guide. They can simplify logistics, recommend accessible routes, and enrich your experience with cultural or historical context.

• Plan for Flexibility:
  Leave open time in your itinerary for rest, adjustments, or spontaneous opportunities. Flexibility helps you adapt when things don’t go exactly as planned and ensures you’re not pushing beyond your limits.

• Prioritize Your Health:
  Stay nourished with balanced meals, stretch throughout the day, and incorporate light exercise when possible. These simple practices support your overall well-being and make travel more sustainable and enjoyable.

The Role of a Case Manager

Case managers play a vital role in making travel safe, enjoyable, and accessible for all. Our team at Whitmire & Associates ensures each trip is well-organized and tailored to the traveler’s unique needs.

• Assessing Individual Needs:
  Case managers identify mobility, medical, or sensory needs that affect travel and ensure appropriate accommodations are arranged.

• Coordinating Support Services:
  We organize personal care assistance, companions, accessible transportation, and lodging, ensuring smooth transitions throughout the trip.

• Researching Accessibility:
  From activities to transit, case managers research and vet destinations to reduce barriers and support inclusive experiences.

• Building Confidence:
  We support skill-building and preparation, helping our clients navigate airports, manage care routines, and travel more independently.

• Maintaining Communication:
  Our team keeps families and care teams informed and may remain available during travel to troubleshoot or support continuity of care.

Travel Well, Travel Fully

Whether you’re venturing across the globe or exploring your own city, thoughtful planning can make all the difference. With the right support and preparation, every journey—near or far—can be an opportunity for connection, discovery, and joy! Contact us for more information!